RunSignUp offers you two basic ways to let runners into your race even if it has closed or reached its cap. This is a two-step process. First you must decide if you would like your entry to be used only once, or if you would like it to be used multiple times, then you need to define a date range during which Reserved Entries will be accepted.


RunSignUp offers you two basic ways to let runners into your race even if it has closed or reached its cap. This is a two-step process. First you must decide if you would like your entry to be used only once, or if you would like it to be used multiple times, then you need to define a date range during which Reserved Entries will be accepted.

After you have created Reserved Entries, we also allow you as the Race Director, the ability to track the usage of multiple Reserved Entries through a useful report that will show usage details and the settings that were used for each Reserved Entry


Reserved Entry Types

Single Use Reserved Entry

Creating a Single Use Reserved Entry will allow you to either create an individual single use entry, or multiple single use entries at once. You can create an individual single use code simply by filling out the First Name, Last Name, and Email Fields.

In order to create multiple single use codes you will need to create a CSV spreadsheet that includes three columns. This spreadsheet must meet these requirements:

  • MUST be in a Comma Separated Value (CSV) format. XLS, XLSX, or Tab Delimited will not be accepted.
  • MUST abide by the following format:
  • Table

Once you have saved this CSV spreadsheet to your desktop check the Upload CSV checkbox then select the Choose File button to browse for the file that you have created.


Multiple Use Reserved Entry

If you would like to generate a random URL that will allow anyone who has the link to register for your Race regardless of whether or not registration is closed, or the participant cap has been met, then you would want to use a Multiple Use Reserved Entry. Start by selecting the Multiple Use Reserved Entry checkbox.

You can also decide if you would like to limit this Reserved Entry link to be valid only for those who are joining a certain Group/Team that has already been set up by selecting the Group/Team Name from the Group/Team drop down.

Additionally you can add a Note to this Multiple Use Reserved Entry to keep track of your Reservation URLs in the Multiple Use Entries Report.


Reservation Dates

It is required that you set a time period in which your Reservations are valid from/until.


Reservation Options

You can use the Allow User to Register Outside of Normal Registration Dates option to allow users to register with this Reserved Entry outside of the normal registration period defined in Race > Registration > Dates, Pricing & Options.


Overall Registration Limit

You can add an Overall Registration Limit here. This can be less, or more than the individual Event participant cap, whichever cap is reached first will take effect.


Overall Registration Limit


Event Specific Registration Limits

You can also define registration limits at the Event level by selecting which Events you would like to define an individual limit for here.

Event Specific Registration Limits


Specific Event Pricing

If you would like to set a special price for this Reserved Entry you can do so by setting prices at the Event level for each of the Events in your Race here.

Specific Event Pricing


Reserved Entry Reports

Row Selection Box

The Row Selection Box in each will allow you to delete multiple reservations, or resend reserved entries if it was a Single Use Entry by using the buttons at the bottom of the page.

Delete/Resend


Registrant/URL Column

The Registrant/URL Column will display the Registrant information along with their Email address if it was a Single Use Entry, and if it was a Multiple Use Entry it will display the uniquely generated URL that users can register with.


Limitations Column

The Limitations column will list out any overall or event specific limitations that you have set for this reserved entry, as well as its current progress in terms of how many registrations have come in through this specific link out of how many are allowed.


Reservation Info Column

The Reservation Info column will display the reservation code, the opening and closing dates set in the Reservation Dates section, the Status of the reservation code/link, whether or not this reserved entry is overriding registration dates, and any notes if it was a Multiple Use Entry.


Pricing Column

The Pricing Column will list out any Specific Event Pricing that you have set for this Reserved Entry.

Report Examples


Single Use Reserved Entry

Single Use Report

Multiple Use Reserved Entry

Multiple Use Report