Set Up The Giveaway

Modified on 20 February


RunSignup allows Race Directors to set up give-aways such as T-shirts, for a race. We also provide the ability to set up different pricing based on the give-away option select.  

Race Merchandise Options

RunSignup has three main systems for selling - optionally giving away - Race Merchandise Options. Each option has the ability to set inventory levels, availability dates, and give participants the ability to purchase items, or edit their time options after they have already registered. 

Note: These systems are separate so any inventories of similar item options like shirt size will not be counted together in reporting. If you have multiple race merchandise options enabled for the same item you will need to manually account for their counts and inventory by using each merchandise option's reporting and combining them

For several races, runners will receive a free giveaway as a perk for registering into an event. If you would like to set up a giveaway, free or otherwise, then the “Giveaway” section will allow you to do so for each of the events you created in the “Basic Info” step. The “Giveaway” settings can be modified across several events at the same time, or by individual event.

To Re-Enter the Race Wizard

You can learn how to enter the Race Wizard here.

Giveaway Information

For each event, you will be asked the question "Do registrants get a free giveaway? (e.g. shirt). If you click "Yes" then you can move onto customizing the giveaway settings. 

Giveaway Description

The Giveaway Description is the title of the generic item that you are giving away. Most of the time this is simply "T-Shirt" "Hoodie", or "Headband". If you have multiple types of this Giveaway such as different sizes or colors, you can define those later as Giveaway Options. 

Cutoff Date

You can choose to set a cut-off date here. This will mean that after this date, participants will no longer be able to select a Giveaway. RunSignup also has the ability to set up Giveaway Inventories, if you would like. 

Taxable Item Code

RunSignup cannot provide tax advice. However, the standard we use for calculating sales tax is the primary reason for the transaction. In this case, the race is considered the primary reason for the transaction and the giveaway items are considered incidental. For that reason, there would be no sales tax on a registration that includes incidental giveaway items in a state that does not tax registrations. 

If you have an additional cost, or are charging for the giveaway item you may be a reseller, and may want to look into being recognized as such so that you can avoid the sales tax on the initial purchase from the retailer/provider of the merchandise. 

Giveaway Image

You can upload an image of your Giveaway by browsing for an image on your computer in any of these formats: .png, .jpeg, .jpg, .gif. You are only able to upload one image per Giveaway 

Giveaway Options (E.g. Sizes, Color, Etc.)

Sometimes you may want to have multiple versions of the same Giveaway. The most common use of the Giveaway Options is to set up an additional option for each size and color you have available. 

Adding, Rearranging & Deleting Giveaway Options

Use the Add Giveaway Option butt for each additional Giveaway Option that you would like to make available. 

Use the trashcan to remove a Giveaway Option, and the arrow buttons to move a Giveaway Options up or down on the table. 

Giveaway Option Description

Use this field to describe to your registrants the option that they are selecting of this Giveaway. Most commonly, this is a shirt size. Each Giveaway Option that is added will appear as an item in the dropdown list when the participant is prompted to select a Giveaway during registration. 

Extra Price

You are given the option here to add in an additional cost for this Giveaway Option. A lot of races will decide that they need to charge extra for a certain Giveaway Option because they cost more to produce. For instance - you may need to make your 3XL shirts cost $3 instead of giving them away for free in order to cover your overhead costs.

Note: You have the option to change the Extra Price for all Giveaway Options if you would like to charge for your Giveaway, instead of making it a free selection for all users.

Why did my race stop asking participants for their shirt size? -

If you have set up a Giveaway Item and it is not showing up on your race page and/or registration page then you have either set up a Giveaways Cutoff Date which has past, or you have set up Age Based Pricing or Multi-Person Sign Up Pricing and selected to not give participants using these discounts the option to select a Giveaway. 

  • Your Giveaway Cutoff Date is in the Past
  • You are using pricing that you have set up to not all Giveaways with.