While the corporate teams feature that RunSignUp offers is a great way for organizations to encourage their employees and family members to participate in various race events, they can also be easily customized for use in non-corporate situations.
HOW TO SET UP CORPORATE TEAMS
Corporate teams are typically geared towards large events, and have the ability for companies and other associations to pay for their employees or members.This setup makes corporate teams a great way for organizations to encourage their employees and family members to participate in various race events, and is why they often coincide with health and wellness campaigns.If you are a race director interested in setting up corporate teams for your race, begin by going to your race’s dashboard.
Setting Up Corporate Teams
Under the “Participants” tab of the race dashboard, go to the sub-heading for “Corporate Teams”, and open up the section labeled “Set up Corporate Teams”.From here you can enable and customize the corporate teams that will be created for your race.
Since all uses of the “Corporate Teams” feature may not always fall into the category of “Corporate Teams”, the first option that is given to you is to edit the way in which this feature will appear in wording.For instance, instead of it reading as “Corporate Team”, you can change it so it reads something like “Family Group” or perhaps “Friend Squadron”.Just be sure that whatever you enter in as the name makes sense when an “s” is added to the end of it to make it plural.For example “Team of Friends” would not work because it would then be given two s’s in plural situations (ex: “Team of Friendss”).For the purpose of this how-to however, we will continue to refer to this function as a “Corporate Team”.
Next, select the “Payment Methods” that will be permitted for all “Corporate Teams”.You can allow the team to pay by use of a credit card at the time of team setup, allow the team to pay for their team later by using a credit card, and/or allow the team to pay later by cash or check.If you are allowing teams to pay later by cash or check, use the “Offline Payment Instruction” box to indicate how teams should go about making offline payments (ex: include the mailing address where all cash and check payments should be sent, and specify who or what checks should be made out to).Also, keep in mind that at least one “later” payment method must be selected.Below the “Payment Methods”, you can require that team pay for the initial fees of their corporate team at the time of setup.For this requirement to be enabled, you must allow the team to pay by credit card at the time of team setup.
After that, decide how the processing fee will be handled for corporate teams.Indicate whether it will be paid in full by the race, split between the race and the team, or be paid in full by the team.
Team Registration Options
In the section for Team Registration Options, you can:
- Allow any user to create a new corporate team
- Require that all teams create a code that registrants must enter before joining a team
- Disable the pop-up box that asks users about joining a corporate team during the sign up process
- Decide whether captains will be allowed to remove team members
Next, specify the dates when "Team Creation" will open, as well as the date when "Team Creation" will close. And then, specify the dates when "Team Joining" will open, followed by the date when "Team Joining" will close.
The final step in setting up corporate teams involves creating the “Team Types” for your corporate teams.This process is explained with more detail in the section for “How to Create Corporate Team Types”.
Remember to “Save the Settings” when you are done making changes to your corporate team set up.
Viewing Corporate Teams
After enabling/setting up corporate teams, you can click on the “View Race Page” button near the top of the page, and you will see that a tab for “Corporate Teams” has now been set up on your race page.
Disabling Corporate Teams
By default, corporate teams are not enabled until you set them up.If you have corporate teams set up for your race, and then decide that you do not want to allow corporate teams anymore, you can go back into “Set Up Corporate Teams”, and click “Disable corporate teams”.
IMPORTANT: By clicking “Disable Corporate Teams”, all corporate team information will be wiped out (ex: corporate team settings, team types, teams that have been created, etcetera).