Once race groups have been created for your race, by either registrants or yourself, then you will be able to go in and manage those race groups as the race director. This tutorial will teach you how to add/remove administrators and members, view and edit the group settings, and share the group.
Viewing Race Groups
Once race groups have been created for your race, by either registrants or yourself (“How to Create a New Race Group”), then you will be able to go in and manage those race groups as the race director.
Searching Race Groups
To begin viewing and editing a particular race group, go to the “Participants” tab of the race dashboard, click on the subheading for “Groups/Teams”, and open up the section labeled “View Groups”.
On this page, you will be able to search “Race Groups” by “Event Date”, “Group Type”, and/or “Group Name”.Once you have the desired fields set correctly, click on the button for “Search”, and the matching results will appear below.
The results table will show you the “Group”, the “Group Type”, “Group Restrictions”, the date it was “Created”, and the “Number of Members” in that group.The table information can be downloaded by clicking on the link for “Download as CSV”.
When you have located the group you would like to view and/or edit, click on that group’s name in the “Group” column, and you will be brought to the group management page.
Join and Share
The section for “Join & Share” houses the networking resources group members will need to spread the word about their group and encourage others to join.
The “Registration URL” row includes the link to a specialized “SignUp” page that is preset to add the registrants to that particular group, and the “Send Email” button allows you to send it out to potential members via email.
The “Facebook” and “Twitter” rows each include their corresponding share button in order to easily post or tweet about your group to your friends.
The green “Join Group/Team” button will take users directly to the specialized “SignUp” page for that group.
Group Details
The “Group Details” section will list the current settings of your group.This table will include the “Race Date”, the date the group was created, the “Group Type”, and the “Number of Members” in the group, and if applicable, the “Group Size”, “Gender Restriction”, and “Age Restriction”.
If you would like to modify any of these settings, simply click on the button for “Update Information”, and you will be able to update the group as is explained in “How to Create a New Race Group (Race Directors)”.
To delete a group entirely, simply click on the red “Delete” button, and then “Delete Group/Team”.
Race Group Administrators
Aside from the race director, and those with race director permission, “Race Group Administrators” are the only other users with the ability to modify the group information.You can add as many “Race Group Administrators” as you would like by clicking on the button for “Add Administrator”.
“Race Group Administrators” can be removed by clicking on the “X” next to their name.
IMPORTANT: Setting a user as a “Race Group Administrator” does not automatically add them to the group.
Group Members
Under the “Group Members” heading, you will find a listing of all the members in that particular group.Members can be added by clicking on the button for “Add Member”.
And then adding their exact name and email address, similar to the administrator.
Finally, members can be deleted by clicking on the “X” in line with their row of the table, and then hitting the button for “Yes, Remove Member”.
