The most prominent uses of the Memberships feature are for USATF and USAT memberships, however, the Memberships option can be used to create your own types of membership discounts as well. This section will explain the steps involved with setting up a membership for your race.
Under the “Race Info” tab of the race dashboard, you will find the subheading for “Memberships”; the most prominent uses of this feature are for USATF and USAT memberships.
The “Memberships” option can be used to create your own types of membership discounts as well. However, there are other features on RunSignUp that may be more suitable for your needs instead of creating a custom membership setting. Before setting up “Memberships” for anything other than the USATF or the USAT, please check out “Club Membership Discounts”, “Corporate Teams”, “Coupons”, and/or “Registration Add-ons”, as these may be geared more towards your desired outcome.
Setting Up Memberships
Membership settings can be enabled for “All Events”, individual events, or both. If you click on the “All Events” heading to set up a membership, then any user who registers for your race will be asked about this membership option regardless of which event or events they selected. Also, if they are registering for multiple events, then they will also only be asked once for this membership information, and any price adjustments will be applied once per event.
You can also set up event specific memberships separately by clicking on the individual event headers located below “All Events”.
Adding a Membership Setting
Regardless of whether you have selected the “All Events” heading, or an individual event’s heading, adding a membership setting follows the same procedure. To begin, click on the button marked “Add Membership Setting”.
At this point, you can decide whether you would like to create a “USATF Membership”, a “USAT Membership”, or perhaps a separate custom membership. Keep in mind though, before setting up “Memberships” for anything other than the USATF or the USAT, please check out “Club Membership Discounts”, “Corporate Teams”, “Coupons”, and/or “Registration Add-ons”, as these may be geared more towards your desired outcome.
By selecting the “USATF Membership” option, the fields will be populated with the information for a standard USATF membership discount. Any of these settings can be adjusted if necessary, and when you are ready to create this membership setting, click on the button for “Save Changes”.
By selecting the “USAT Membership” option, the fields will be populated with the information for a standard USAT membership discount.
Additional fields will also be made available under the “Advanced Options” section when you select “USAT Membership”. The first of these fields is the “USAT Event ID”. By entering in your “USAT Event ID” here, this will link your race directly with the USAT event, and all of the users who enter in their membership number will be allowed to register for your race using that membership.
“USAT Event IDs” can be looked up by using the “Search for Your Event ID” link, and searching by name, location, etcetera.
The other two additional fields are check boxes. The first check box can be marked off if you would like RunSignUp to “Validate Membership/One Day Membership with USAT”. This will compare the information that the user inputted into the RunSignUp fields with the information stored by USAT, and if the names and numbers match up, then the user will be able to continue on with registration. If you leave this check box blank, then entering in a valid membership number would not be mandatory.
IMPORTANT: In order for the “Validate Membership/One Day Membership with USAT” option to be activated, you will need to mark off the check box for “Require participant to purchase One Day Membership with USAT if not a member”.
You can mark off “Require participant to purchase One Day Membership with USAT if not a member” in order to stipulate that all participants of your race had a valid membership with USAT before completing registration.
IMPORTANT: Do not set a “Price Adjustment” for non-members if you have “Validate Membership/One Day Membership with USAT” checked off. This would result in the runners being double-charged for the membership if they select the “No” option.
Any of the settings within this membership can be adjusted if necessary, and when you are finished, click on the button for “Save Changes”.
Creating Custom Memberships
You can create a custom membership setting for your registrants to choose from, however, before setting up “Memberships” for anything other than the USATF or the USAT, please check out “Club Membership Discounts”, “Corporate Teams”, “Coupons”, and/or “Registration Add-ons”, as these may be geared more towards your desired outcome.
To begin creating a custom membership, make sure that both the “USATF Membership” and the “USAT Membership” fields are left blank, and enter in the “Membership Name”.
Decide upon a “Price Adjustment”, and keep in mind that you can enter in a positive number to add to the cost or a negative number to subtract from the cost. As the default, the “Price Adjustment” is applied to users who select “Yes” to indicate that they are a member, however, you can switch this by checking the box for “Apply Price Adjustments if User is NOT a Member”.
An additional field can be enabled to have users input information such as a membership ID number. If you would like to activate this field, then use the “Additional Field Text” box to write in what you want users to input into the field. If you want to make this field mandatory to fill out, then check off the box next to “Require Additional Text Field Response”.
The “Optional User Notice” box allows you to enter in text that will be seen by the user when they sign up. This can be used to supply any additional information needed regarding the price adjustments that members or non-members will encounter.
The final requirement for creating a custom membership is setting the field labeled “Number of Days Prior to the Event that Price Adjustment Expires”. If you would like the price adjustment to be available up to the day of the event enter in a “0”, up to the day before the event enter in a “1”, up to two days before the event enter in a “2”, and so on.
By clicking on the plus sign next to “Advanced Options”, a few more fields will be made available to you regarding “Yes” and “No” radio buttons. You can choose to “Use Yes/No Radio Buttons” by checking off the box, and the “Text for “Yes” Option” as well as the “Text for “No” Option” can be customized to say whatever you would like (ex: “Member” and “Non-Member”).
If you choose not to use yes/no radio buttons, then users will simply be given a check box to indicate their membership status.
Deleting a Membership Setting
You can remove a membership setting by clicking on the “Delete” button in the corresponding membership settings box.
When you have finished modifying the necessary settings, click the button for “Save Changes”, and you will receive confirmation that “Your changes have been saved”.